Responsibilities:

• Assist in coordinating preparation and signing of documentation including liaison with purchasers, solicitors and bankers.
• Assist in reviewing and verifying information in documentation to ensure that information such as details of property and selling price in agreements are accurate for signing.
• Follow-up for timely return of stamped agreements & co-ordinate with sales personnel for dispatch to purchasers.
• Issuance of Letter of Undertaking to financiers & to ensure us in receipt of financiers’ undertaking
• Maintain proper filing system for all documentations including agreements and correspondences with purchasers, solicitors and bankers.
• Prepare billings, reminders, receipts and collection of payments.
• Assist in the delivery of vacant possessions; preparation of total area and calculation of outgoing charges & coordination with other relevant departments
• Maintain property management system and update all new sales and progress of sales to ensure information in system is always kept up to date and accurate.
• Preparation for strata title submission (car park allocation listing & total area of units)
• Coordination with surveyor for the strata title submission
• Preparation for transfer of titles to purchasers upon issuance of individual titles
• Preparation of weekly reports including loan tracking reports.
• Prepare monthly summary on on-line survey or any other forms of survey
• Gather and compile for review by Management purchasers’ feedback regarding company’s products and services.
• Assist in sales and marketing activities.
• Ensure Agreements are accurate in contents, signed, stamped and ready for release to purchasers within 14 working days
• Ensure all billings are prepared and ready for dispatch within 1 working day of receipt of supporting certificates.
• Ensure reminders for payments on billings are sent out promptly.
• Ensure compliance with standard operating procedures by sales administration department to ensure consistency with corporate brand and image.

Requirements:

• Tertiary or professional qualification from recognized institutions.
• Degree/Diploma in Business Administration or related discipline.
• Good written and verbal communication – English and Bahasa Malaysia.
• Good computer knowledge – Microsoft Office applications.
• Familiar with Housing Act and contents of standard Sale & Purchase Agreement of both Schedule H and G, DMC and other legal terms.
• Knowledge of workflow for completion of sale and purchase agreements and loan documentation.
• Experience in processing formal agreements and loan documentation.
• Hands-on experience in the entire process of sales administration from preparation of agreements until delivery of vacant possession and transfer of titles for Schedule G & H
• Presentation, negotiation and selling skills.
• Determination to strive for excellence.
• Innovative and results oriented.
• Able to work well with all levels of management and staff.