Job Purpose

• Enforce, manage and ensure full compliance with the statutory and regulatory requirements in relation to corporate secretarial and governance matters and ensure proper and timely disclosure of information and full compliance.

Job Description

Provide, or to guide junior secretarial staff in the provision of, Corporate Secretarial services, including but not limited to the following

• Formation and incorporation of new companies, preparation of resolutions, minutes of meeting and other corporate secretarial documents.
• Timely submission of statutory forms/returns to Companies Commission of Malaysia and Bursa Malaysia.
• Filing, updating and maintaining properly all the statutory records, register books and other secretarial files and records, including common seals.
• Liaise with external regulators, internal and external auditors and advisors or lawyers.
• Provide Corporate Governance advisory services and information to Board of Directors, Committees and internal and external customers AND attend to governance issues, including but not limited to obtaining approvals and facilitate decision-making.
• Manage and monitor and facilitate the provision of development programmes for directors.
• Provide assistance, support and recommendations, whenever required, to Company Secretary in corporate secretarial and governance matters as well as in managing the Company Secretarial Department, including but not limited to provision of report and implementation of monitoring system, to ensure that the objectives of the department are achieved.
• Provide back up during the absence of the Company Secretary and/or other company secretarial staff.
• Provide any other duties as and when assigned from time to time.

Requirements:

• Member of MAISCA (Malaysian Institute of Chartered Secretaries and Administrators)
• At least 10-15 years of working experience in corporate secretarial functions with experience managing portfolio of private and public listed companies.
• Sound grasp of corporate governance issues.
• Good interpersonal skills and capable communicate with all levels, and to serve as liaison between Board of Directors and Authorities.
• Reliable with strong sense of responsibilities and integrity, and ability to priorities work and works well under pressure.
• Good written communication skills.